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Add Keyboard Shortcuts

  1. Manually add shortcut to scripts
  2. Check for duplicate shortcuts
  3. Add a shortcut using System Preferences
  4. Example using System Preferences
  5. Add shortcuts using Keyboard Maestro
  6. Learn about shortcuts

Manually add shortcut to scripts

To define a keyboard shortcut, open Finder select the script file, and highlight the name. Append to the name of the script a backslash "\", then one or more modifiers. Then any A-Z upper-case letter (just one), representing the lower-case letter you'll type.

Example: If I have a script called "Backup Script", and I change its filename to "Backup Script\coM", its keyboard shortcut will be Control-Option-M.

The Modifiers:

Note: Option and Shift cannot be used on their own, since they're standard typing keys, only in combination with Command and/or Control.

If you use .scpt extension: Add the "\" and modifiers and A-Z character before the ".scpt". The extension should always be at the end of any file name, so the system can identify the file type. (And if you choose not to "show all extensions" in the Finder, that's exactly what will happen anyway.)

Check for Duplicate shortcuts

It's important to note that Entourage does not check for conflicts between keyboard shortcuts that you define and keyboard shortcuts that are defined by Entourage. Therefore, if a conflict exists, the result of using the shortcut is undefined. If you use many shortcuts, you may want to list them using Allen Watson's script, List Keyboard Shortcuts. The script produces a report on all the shortcuts you have defined for scripts, in sorted order by shortcut keys. Duplicate shortcut definitions thus can be detected and corrected, and you can avoid further duplicates by checking the list before defining a new shortcut.

Add shortcuts to Entourage Menu items using System Preferences:

System Preferences | Keyboard & Mouse Preference Panel | Keyboard Shortcuts tab

The Keyboard & Mouse Preference panel now has a "Shortcuts" tab, through which the user has control of many of the system keyboard shortcuts. Not so obvious is that you are now able to assign keyboard shortcuts for specific application menu items!!

Open the panel and click the Shortcuts tab. Scroll to the bottom of the list that appears. You will see an "All Applications" item. Click the "+" button to add a new application to the list. If it is in the Applications folder, it will show up in the list that appears; if not, select "Other" and you can browse to the application you want.

You are then allowed to type in the EXACT name of the menu item you want to assign, and to type the keystroke you want for the shortcut. For instance, if you wanted to assign the keystroke F1 to Entourage's "Rules" command, you would simply type "Rules", click in the shortcut box, and type the F1 key.

When Entourage is next launched, it will have the keystroke assigned to that menu item. If the application you choose is running, you must quit and relaunch to have the keystroke take effect.